Outsourced Commercial Property Facilities Management Services
Commercial property facilities management is crucial in ensuring seamless operations, asset protection, and regulatory compliance for commercial properties. PMVA provides outsourced commercial property facilities management services, helping property managers handle administrative and operational tasks. By leveraging PMVA’s expertise, property managers can reduce overhead costs, improve efficiency, and maintain compliance while delivering superior tenant satisfaction.
Outsourced Commercial Property Facilities Management Services
Compliance & Services Management
At PMVA, we assist property managers by handling key aspects of compliance and essential services management, ensuring that fire safety regulations, air conditioning and ventilation systems, and electrical and gas compliance meet industry standards. We also oversee insurance compliance by monitoring and updating policies to protect commercial assets.
Maintenance & Repairs Coordination
Our maintenance and repairs coordination service ensures that all work orders are logged, tracked, and followed up efficiently. We schedule preventative maintenance for essential infrastructure, such as HVAC systems, elevators, and plumbing, reducing the risk of costly breakdowns. Additionally, we liaise with approved service providers for routine and urgent maintenance while ensuring tenant-submitted repair requests are processed and promptly actioned.
Lease & Tenancy Administration
We support property managers by managing lease renewals, rent reviews, and issuing necessary notices to tenants. We oversee bond and deposit management, ensuring the proper handling of security deposits, refunds, and dispute resolution. Our team also maintains detailed entry and exit condition reports to protect the interests of property owners and tenants while ensuring seamless communication through legally required notices for lease renewals, rent increases, and other property-related updates.
Financial & Operational Reporting
We provide financial and operational reporting, helping property managers track and manage operating expenses through accurate outgoings reconciliation. We monitor rental arrears, issue notices for late payments, and liaise with tenants to maintain cash flow stability. Our services include budgeting, expense tracking, and generating monthly and annual reports on property performance, maintenance trends, and financial data, providing property managers with valuable insights to make informed decisions.
Frequently Asked Questions
What Client Benefits Come From Outsourcing Facilities Management?
Outsourcing commercial property facilities management to PMVA helps property managers reduce workload, improve efficiency and cut costs. Our management solutions streamline operations by handling compliance, maintenance coordination and financial reporting. By outsourcing to PMVA, clients gain sustainable outcomes, higher service standards and the flexibility to focus on strategic growth.
What Facility Management Trends Should Property Managers Stay on Top Of?
We help property managers stay on top of emerging trends, from compliance regulations to supply chain efficiencies. Our research and insights ensure clients adapt to market shifts and apply proactive solutions. A strong focus on sustainability and operational efficiency helps clients achieve long-term property success while maintaining tenant and occupier satisfaction.
Why Is Integrated Facilities Management Important for Commercial Properties?
We provide integrated facilities management services that ensure seamless coordination of maintenance, compliance and tenant services. Our team manages daily operations, monitors essential services and supports tenant satisfaction. With our team expertise, property managers optimise performance, enhance functionality and maintain financial stability across their portfolios.
How Does an Effective Approach to Facilities Management Reduce Costs?
Our approach to facilities management helps property managers reduce operational costs through strategic planning and smart resource allocation. Our team leverages local expertise, optimises workflows and ensures cost savings without compromising service quality. We create a financially sustainable and high-performing workplace by managing maintenance, compliance, and lease administration.
Testimonials: What Our Clients Are Saying
Our experience with PMVA has been nothing short of transformative for our team. They seamlessly integrated into our business, providing invaluable support that has elevated our operational efficiency. We confidently recommend PMVA’s services to any business looking to enhance productivity and streamline operations effectively.
Sam Mayes
I appreciate the emphasis on consistency and the willingness to address any deviations from the scope of work immediately. I urge anyone thinking about using PMVA to stop thinking and get in contact with them right away….. you will be wishing you did it earlier. They are amazing!
Nivek Dunne
“We have been using PMVA for over two years and has become an integral part of the expansion and support of our property management team. We love our amazing VA and the support we get from everyone at PMVA.”
Ella Geaney
Client Success Stories
How we are delivering everyday consistency through outsourcing
How PMVA Is Helping Us Grow Our Rent Roll
How onboarding a Virtual Assistant was a game changer for us
Premium Outsourcing Solutions for Property Management Agencies
Zero Downtime Guarantee
We provide an experienced backup service should your dedicated real estate Virtual Assistant require any time off.
Benchmarked Processes
We elevate your systems and processes by benchmarking them against industry leaders.
No Turnover Costs
We safeguard your business against the high cost of turnover with inclusive recruitment, training and replacement services.
Fast Implementation
Our expert consultants will guide your team through the entire implementation, without the usual roadblocks associated with outsourcing.
Ready to Elevate Your Commercial Property Facilities Management?
A dedicated Virtual Assistant in your real estate business can open the door to various new opportunities. Learn how to grow beyond your current limits by booking a private consultation with our CEO, Tiffany Bowtell.
Australia’s most trusted premium outsourcing provider
