Outsourced Routine Inspection Management for Real Estate Agencies

Routine inspections are essential for maintaining properties and ensuring compliance with lease agreements. PMVA offers outsourced support to help real estate agencies efficiently manage routine inspections. Our trained virtual assistants handle everything from scheduling and software management to conducting inspections with precision. We also manage the entry notice process, keeping tenants informed on time. With PMVA’s support, your agency can streamline property management, ensuring properties remain in top condition while providing peace of mind to you and your tenants.

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Experts in

Efficient Routine Inspection Management

Routine Inspection Scheduling and Notifications

We handle every aspect of routine inspection scheduling and notifications for real estate agencies. From setting up inspection schedules to sending timely entry notices to tenants, we manage the entire process. Outsourcing this task to our team ensures inspections are conducted efficiently and tenants are kept informed, freeing up your team to focus on other priorities.

Detailed Inspection Reporting and Documentation

Our services include generating detailed inspection reports and managing all related documentation. We meticulously document property conditions during routine inspections and organise the information into clear, concise reports. All documentation is properly filed and easily accessible, helping your agency stay on top of property management tasks without the administrative burden.

Compliance Management and Follow-Up

We take charge of compliance management and follow-up after routine inspections. Ensuring that all inspections meet legal requirements, we promptly address any issues that arise. Our team coordinates necessary follow-up actions, manages repairs, and ensures compliance with tenancy laws, helping your agency maintain high standards and avoid potential risks.

Streamlined Owner and Tenant Communication

PMVA facilitates seamless communication between your agency, property owners, and tenants after routine inspections. We handle all post-inspection communication, ensuring owners receive detailed reports and tenants are informed about required actions. By outsourcing this task to PMVA, your agency can maintain clear and efficient communication, enhance relationships, and keep properties well-managed.

FAQs for Routine Inspections

How Often Should Routine Inspections Be Scheduled?

Routine inspections should be scheduled twice a year or as required. PMVA’s virtual assistants help manage this process through your software, ensuring inspections are planned and conducted on time.

How Do You Keep Me Informed About Inspection Updates?

Our virtual assistants manage your inspection software to keep you updated. We ensure you receive timely notifications and reports, keeping you informed every step of the way.

What Happens if an Issue Is Found During an Inspection?

If an issue is identified, our virtual assistants track it in your inspection software and coordinate the necessary follow-up actions. We ensure that repairs are scheduled and completed as needed.

Can I Access Inspection Reports Online?

Yes, our virtual assistants ensure that all inspection reports are uploaded and accessible through your property management software. This allows you to review and manage your property’s condition easily.

How Much Notice Is Given to Tenants Before an Inspection?

Our team manages the entry notice process through your software, ensuring tenants receive the legally required notice period before an inspection is conducted.

What Should I Focus on in the Inspection Report?

Our virtual assistants will highlight key areas in the inspection report, such as the property’s overall condition and any urgent maintenance needs. This helps you prioritise actions effectively.

Do I Need to Be Involved During the Inspection Process?

You don’t need to be directly involved. Our virtual assistants manage the entire process through your software, but we keep you informed and provide updates as needed.

Can Additional Inspections Be Scheduled if Required?

If additional inspections are needed, our virtual assistants can easily schedule them through your inspection software, ensuring your property remains in top condition.

Testimonials: What Our Clients Are Saying

Our agency have been using PMVA for quite a few years now and find exceptional service from the team. Always happy to make adjustments, ensure the VA’s are on track, errors are corrected and procedures are in place for extended training.

Jacqui Kerin

PMVA was the perfect fit to support our business. They have made our jobs so much easier and more efficient and allowed us to build better relationships with our agents and their clients. We couldn’t recommend the entire PMVA team highly enough. They are organised, professional, reliable, and supportive.

Georgia Parry

“We have been using PMVA for over two years and has become an integral part of the expansion and support of our property management team. We love our amazing VA and the support we get from everyone at PMVA.”

Ella Geaney

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Zero Downtime Guarantee

We provide an experienced backup service should your dedicated real estate Virtual Assistant require any time off.

Benchmarked Processes

We elevate your systems and processes by benchmarking them against industry leaders.

No Turnover Costs

We safeguard your business against the high cost of turnover with inclusive recruitment, training and replacement services.

Fast Implementation

Our expert consultants will guide your team through the entire implementation, without the usual roadblocks associated with outsourcing.

Ready to Transform Your Routine Inspection Management?

A dedicated Virtual Assistant in your real estate business can open the door to various new opportunities. Learn how to grow beyond your current limits by booking a private consultation with our CEO, Tiffany Bowtell.

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